A lightweight capacity planning tool that sits between spreadsheets and heavyweight PM suites.
The Problem
Small agencies and studios often juggle multiple clients and projects with a handful of people.
Most teams either:
- live in messy spreadsheets, or
- are forced into complex project management tools they never fully adopt.
The result:
- no clear view of who is overbooked
- last‑minute fire drills and weekend work
- revenue left on the table because capacity isn’t visible
The Solution
PulseTrack is a focused SaaS that shows who is doing what, when, and how full they are:
- Visual workload timeline for every team member
- Simple capacity rules (hours per day/week, vacation, part‑time)
- Drag‑and‑drop assignments across projects
- Automatic overload alerts and under‑utilization insights
No tasks, sprints, or complex Gantt charts—just capacity and assignments.
Key Features
-
Workload Heatmap
Color‑coded view of each person’s utilization by day and week. -
Quick Project Allocation
Assign people to projects by percentage or hours; adjust with drag‑and‑drop. -
Capacity Rules
Configure working hours, holidays, and time off per person. -
Overload Alerts
Get notified when someone exceeds their capacity or is double‑booked. -
Scenario Planning
Create “what‑if” plans for new clients or big projects to see if you can take them on. -
Simple Reporting
Export utilization reports for billing, hiring decisions, and forecasting.
Ideal Customers
- 5–50 person marketing agencies
- Design and branding studios
- Web and software boutiques that bill by time or retainers
Business Model
- Subscription SaaS, per active team member per month
- Free 14‑day trial, no credit card required
- Higher tiers for scenario planning and integrations (Slack, Google Calendar, Harvest).